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Policies

Please review ASCE's COVID-19 attendance policies in addition to the policies below.

ADA compliance

The Hilton Austin is ADA compliant and meets all regulations. If you require special assistance at the conference, please submit a written description of your requirements with your registration form or email [email protected] no later than the deadline May 23, 2023. While ASCE/T&DI will make every effort to meet the needs of the disabled, accommodations cannot be guaranteed without notification by the deadline.

Age

Attendees under the age of 18 are prohibited on exhibit hall floor during set-up and break-down. Children are welcome to attend certain aspects of ASCE conferences as indicated in the event specific registration materials.

Assumption of risk

All ASCE/T&DI events and activities are purely voluntary activities and attendees are fully responsible for their own conduct and well-being, including and without limitation: determining their level of fitness to take part in any such event or activity. In participating in any event or activity attendees shall be deemed to understand and accept all risk of possible physical injury that might occur as a result of such participation.

Attendee packets

Early-bird and Advance registrants will receive their name badges and tickets at the Registration Desk during registration hours. Due to the time constraints near and after the registration cutoff date, the appropriate paperwork may not have been forwarded to the on-site staff before their departure. Please be sure to bring your confirmation e-mail and a copy of the original paperwork if you registered after the deadline.

Attire

The dress code for the conference is business casual (i.e. slacks, casual dresses) to business attire (i.e. business suits, neckties). Meeting room temperatures will vary, so wear layered clothing to ensure your personal comfort. We also recommend attendees wear comfortable shoes. Please note that certain events may have specific details on attire, and you should refer to the event for more information.

Distribution of literature or promotional information

Distribution of literature, samples, or other promotional material by attendees is prohibited without prior permission by ASCE. Any attendee found to be distributing literature without prior approval may be asked to leave the show. Exhibitors may distribute literature, samples, and materials only within the confines of their rented booth space, except with prior permission from ASCE.

Information collected by ASCE

ASCE uses the information you provide to administer your registration and to keep you apprised of conference information and related products and services. The name, job title, company information, and mailing address of registrants are also included in the conference attendee list that is provided to sponsors and included in the conference app. For more information, see our Privacy Policy.

Liability waiver and release

In submitting this registration, I acknowledge and agree that I am undertaking to participate in the conference activities as my own voluntary and intentional act. I agree that I alone am responsible for determining whether I am physically capable of participating in any conference activity, and I understand that there is risk associated with my participation, which may include without limitation, injury or loss caused by my negligence or the negligence of others. With knowledge and acceptance of the risks involved, I accept full responsibility for my safety and well-being. In consideration of my participation in conference activities, I hereby waive, release, hold harmless, and discharge ASCE and its officers, directors, and employees from all loss or injury that may be suffered by me in connection with Conference activities to the fullest extent permitted by law.

Meal functions

We cannot guarantee food will be available thirty minutes after an event has begun. For all meal functions please arrive on time. If it's a ticketed event please make sure to have the correct ticket ready to hand to T&DI staff.

Medical emergencies

We hope that your visit will be free from illness or injury but in case you or a family member needs medical attention during your time at the event please contact the hotel's front desk. For life-threatening emergencies call 911.

Meeting room overcrowding

ASCE/T&DI will make every effort to schedule popular events in rooms large enough to accommodate anticipated attendance. Because many events are extremely popular, it is wise to select alternative events as you plan your Conference schedule. ASCE/T&DI and the host facilities are REQUIRED to follow local fire regulations and may ask participants in rooms at capacity to choose another event.

Non-discrimination statement

As outlined in ASCE’s governing documents, ASCE functions and activities are intended to foster the expression and exchange of engineering ideas by all members, regardless of gender, race, ethnic origin, religion, age, marital status, sexual orientation, disabilities, or any other reason not related to scientific or technical merit. It is the responsibility of all participants and guests to conduct themselves in a professional manner in which all persons are treated with dignity and respect.

No smoking

ASCE/T&DI supports a “No Smoking” policy. Smoking is prohibited in all venues hosting ASCE events.

Professional Development Hours (PDHs)

By attending certain conference sessions and seminars, you may earn PDHs, which are nationally recognized units of record. Please note there are differences from state to state in continuing education requirements for professional engineering licensure. Each state licensing board has the final authority to approve courses, credits, PDHs, and other methods of earning credits in that state. ASCE/T&DI strongly recommends that individuals regularly check with their state licensing boards for specific continuing education requirements in their jurisdictions that affect professional engineering licensure and the ability to renew licensure.

Program and session cancelation

ASCE/T&DI reserves the right to cancel programs and/or sessions. In the unlikely event of a cancelation, all registrants will be notified. Programs and sessions are subject to change, and ASCE/T&DI reserves the right to substitute a program, session and/or speaker of equal caliber to fulfill the educational requirements.

Photo and video recording of sessions

Photos, Video or audio recording(s) of any educational session is strictly prohibited without prior written permission from both ASCE/T&DI and the session presenter(s).

Photo and video release/waiver

Photograph and Video Release: By submitting the registration form, I hereby release any photographs or videos that may be incidentally taken of me during these events by ASCE/T&DI to be used for any purpose.

By registering I agree to hold harmless ASCE/T&DI, its organizational entities, affiliates, officers, directors, employees, members, and agents (collectively “ASCE”) will not be liable for any loss, damage, or injury for any act or omission arising out of the Conference events and activities. Each Registrant acknowledges his or her voluntary participation in the Conference events and activities with full knowledge and acceptance of the risks involved, and each registrant assumes responsibility for his or her own well-being.

Registration & cancelations

For questions regarding help with registration, cancelation, or general inquiries, please contact our Customer Service department via phone, fax, or email. Registration opens January 18, 2023. The deadline to cancel registration is May 23, 2023. No refunds will be issued for cancelations after May 23, 2023.

 

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